How to Run an Outdoor Movie Night

Ready to turn back time and relive those epic outdoor movie nights under the Aussie stars? You're in for a treat, and guess what? It's not just about nostalgia; it's a killer way to rake in some cash for your cause. Here's the lowdown from your go-to fundraising whisperer on throwing a movie night that's all kinds of awesome.

Pre-Game Moves:

• Timing is Everything: Nail down that perfect date. Eye out the weather, when the sun decides to dip, and what else is buzzing in town. Hint: Kicking things off 15-30 minutes post-sunset is golden.
• Rain Check Plans: Because Mother Nature can be a party pooper, have a Plan B for wet weather. Cancel, postpone, or scoot over to Plan B venue.
• Get the Green Light: Hit up your local council for the thumbs up on permits and licenses. Think liquor, munchies, and making sure you're not going to electrocute anyone.

Location Scouting:

• Spot On: School ovals are your best bet for space, accessibility, and that cosy grass vibe. Winter? Look for a place with a roof.
• Amenities Count: Toilets are a must. If it’s a school, sort out any security or safety hassles. Don't forget about parking if you're inviting the whole town.
• Shh... Noise Alert: Keep it down for the neighbours and plan some soft lighting for a graceful exit to the car park.
• Power Up: Figure out where you’ll be plugging in. Might need to bring in the big guns (aka generators).

Screen and Movie Magic:

• Call in the Pros: Unless you’re a tech wizard, hire out for your screen and sound needs. Don't forget the movie license from folks like Roadshow Public Performance Licensing.
• Screen Size Matters: Match your screen to your crowd. Small group? A 4m x 2m should do. Got a mini festival? You’ll need something that screams big screen.

Cash Flow and Tickets:

• Ticket To Ride: If you're fundraising, make tickets a steal to draw a crowd. Boost your cash with some side hustle activities during the show.
• Budget Like a Boss: Make sure your ticket sales cover everything from equipment to snacks.
• Bundle of Joy: Offer ticket bundles with goodies. Saves time, makes people happy.

Before the Show:

• Entertain Them: Throw in some pre-show fun. Karaoke, bouncy castles, you name it.
• Foodie Love: Decide on snacks - vendors or BYO?
• Sell, Sell, Sell: Glow sticks, popcorn... make that movie experience pop.
• Shout-Out: Get local businesses in on the action with ads and sponsorships.
• VIP, Baby: Offer a luxe experience with the best seats, snacks, and vibes.

Pro Tips:

• No Surprise Showers: Coordinate with the grounds folks to avoid unexpected sprinkler showers.
• Prep the Scene: Get that lawn nice and neat beforehand to dodge the allergy snuffles.
• Safety First: Have an emergency game plan with all bases covered.
• Spread the Word: Market like a pro to fill up those seats. Use every channel you’ve got.
• Seating Sorted: Make sure everyone knows what to bring for their bum.

With a bit of prep and some creative flair, you're all set to host an outdoor movie night that'll be the talk of the town (and a nice little fundraiser to boot). Get ready to roll out the red carpet! Don't forget, we have you covered in our Toolbox - all the free templates your volunteer heart could desire, including a countdown for this exact event! You're welcome!