Cakes and Slices
Everyone knows that cake stalls are the mainstay of a fair or fete.
Click here for cake stall recipes.
To Do List for a Cake Stall Convenor:
- The Sponsorships Convenor should be organising prizes for you. Liaise with them to see how they are going
- Print out and distribute competition letters including the types of cakes/slices/sweet treats kids need to make for the competition. Ideally, the deadline for entering needs to be 3 weeks prior to Fete day
- Consider how you are going to decorate your stall
- Complete a Stationery List for Convenors and give it to the Secretary
- Liaise with site convenor to discuss what equipment you will need (eg. tables, chairs)
- Send letter home requesting volunteers to help set up the day before and to volunteer on the stall on Fete day. Also ask for ideas on decorating the stall
- Print ingredient labels and instructions
- Buy trays/bags
- Keep receipts for expense claims for goods purchased for the stall, fill out the Purchase Approval/Expense Claim Form and give to the Treasurer so they can reimburse you
- Put kits together and include the deadline for delivering baked creations
- Organise Volunteer Roster and email to volunteers
- Put prizes together that the sponsorship/donations team have sourced
- Organise judge/s
- Deliver kits to the children with the help from other parents
- Create a sign if you are not getting the graphic designer to design one
- Fill out Float Option Request Letter and give it to the Treasurer
- The week before the Fete, collect your float, and sign for it
Day Before Fete Day:
- Set up tables and decorations
- Receive baked creations and label with coloured dots according to their price
Fete Day:
- Judging is done
- Cakes/slices and sweet treats are sold. Discounted at the end if necessary
- Fill our Stall Summary of Cash Movements each time money is collected and sign receipt book
- Pack up and keep an inventory of left over stock
Wrap Up:
- You may wish to write a note to put into the Fete wrap up newsletter to thank your volunteers
- After the Fete, don’t forget to prepare handover notes