Wrapping up your Mother's Day Stall

So, your Mother’s Day fundraiser is done and dusted—congratulations! Now it’s time to wrap things up properly and make sure next year’s organisers have an even smoother experience. Here’s how to finish strong.

1. Celebrate Your Success! 🎉

• Share the results! Let your school community know how much was raised and how it will be used.
• Thank your volunteers. A heartfelt thank-you goes a long way! Consider a small morning tea, handwritten notes, or a social media shoutout.
• Acknowledge donors and sponsors. If businesses contributed prizes or stock, give them a shoutout in newsletters or social media.

2. Stocktake & Leftover Management

• What’s left? Do a count of any unsold stock. Can it be used for another event, stored for next year, or donated?
• Make notes on popular items. What sold out quickly? What wasn’t as popular? This helps next year’s team plan better.
• Store wisely. If keeping stock for next year, ensure it’s stored properly (no melted chocolates in the summer heat!).

3. Gather Feedback While It’s Fresh

• Ask your volunteers. What worked well? What was tricky? Any tips for improvement?
• Survey parents and students. A quick online poll can reveal useful insights—Did kids love the gifts? Would families prefer a different kind of fundraiser next year?
• Write it all down. Create a simple “Lessons Learned” document so next year’s team isn’t starting from scratch. Record not only what you ordered and from where, but also whether you would recommend using the supplier again next year, what you would have ordered more of (did you run out at 9.30 or was it the end of the day?) and what were the dud gifts you only sold because there was nothing left? Learn and strive to improve your Mother’s Day stall year-to-year, that’s the key.

4. Financial Wrap-Up

• Tally up the earnings. Compare revenue with costs to see your profit margin.
• Reconcile cash and digital payments. Double-check everything adds up before closing the books.
• Report to the committee. Present a simple summary so everyone knows the impact of the fundraiser.

5. Set Up for Next Year

• Document key contacts. Suppliers, volunteers, and sponsors—keep a handy list for next year’s organisers.
• Save your promo materials. Posters, emails, and social media templates can all be reused with minor tweaks.
• Start planning early. Even though Mother’s Day is months away, noting key timelines now will help next year’s organisers stay ahead of schedule.
• Pre-purchase for next year. If you have the budget and storage space, buy some stock the week after Mother’s Day & Father’s Day and store it for next year. Items can go on clearance in department stores and supermarkets as well as from Mother's Day Stall suppliers.

Final Thought: High-Five Yourself! 🙌

Running a Mother’s Day fundraiser takes effort, but the joy on kids’ faces as they pick gifts and the funds raised for your school make it all worthwhile. Whether you’re handing over notes for next year or gearing up to do it all again, take a moment to appreciate your hard work—because you nailed it!