Fete Organising Resources

Fete Organising Resources (Australia)

Plan, promote and run a brilliant school fete with ready‑to‑use checklists, forms and sponsorship tools tailored for Aussie P&Cs/P&Fs. Everything here is practical, printable and designed for time‑poor volunteers and it can all be found in our Toolbox. Best of all, it's FREE to access!

Sign in (or sign up!) to the Toolbox here.

How-to Guides

• 'Organising a Fete' - complete series of articles:
  1. Introduction
  2. Organising a Fete - Top 6 Mistakes to Avoid
  3. Set a goal
  4. Set a Date
  5. Fete Theme Ideas
  6. Your Fete Committee
  7. Your Fete File - Keeping Organisers Organised
  8. Fete location and Layout
  9. Fete Food and Drink Stalls
  10. Fete entertainment
  11. Fete Insurance and Risk Management
  12. Fete Logistics and Equipment
  13. Money Matters
  14. Fete Stalls
  15. Marketing and Publicity
  16. Fete Sponsorship
  17. Fete Volunteers
• Fete Stall Ideas

Fete Swipe Files

The following templates can be found in our 'Fundraising Whisperer's Toolbox' - Sign up to become a member (free, of course) and you will be able to access all of them - just pull up the 'Fete' category in the toolbox.

Planning & governance

• Fete Organising Committee & Stall Convenor Checklists - role‑based tasks with due dates.
• Fete Convenor To‑Do List - a high‑level to‑do for the overall lead.
• Fete Committee List - record contact details and responsibilities.
• Fete Code of Ethics - shared expectations for committee, volunteers and vendors.

Stallholders & vendors

• Stallholder Application Form - capture stallholder details and requirements.
• Stallholder Email & Info Pack - event timings, site rules and bump‑in details.
• External Stall Registration Form - registration form for non‑school vendors.
• Previous Stall Holder Letter - invite past stallholders to return.

Operations & logistics

• Equipment Order Form - track marquees, cords, lights and hire items.
• Bulk Supplies Order Form - consolidate consumables and delivery dates.
• Stationery List for Convenors - consumables and equipment checklist.
• Stationery Order Form - simple ordering sheet for supplies.
• MC Run Sheet - timed program with key announcements.
• Entertainment Schedule - stage timetable and performer contacts.
• Fete Visitor Checklists Template - designed to enhance the visitor experience at your school or community fete. 

Sponsorship & donations

• Sponsorship Packages Template - tiered benefits and pricing.
• Fete Sponsorship Packages Template - a fete‑specific version of sponsor tiers.
• Sponsorship Proposal Template - customisable proposal to pitch supporters.
• Sponsorship Spreadsheet - plan benefits, logos and deliverables.
• Sponsorships and Donations Tracker - track asks, commitments and in‑kind value.
• Sponsorship Thank-you Letter - post‑event acknowledgement letter.
• Assistance for Fete Letter - request support from local businesses/community.
• Fete Donation Challenge and Giveaway - promo idea to stimulate donations.

Safety & risk

• Fete Risk Management Template - identify hazards and controls for your site.

  
  

Coming soon

These templates are in our production queue and will be added to this pack as they launch.

Logistics & safety

• Event Site Map Template - editable map with power, water, first aid and access overlays.
• Traffic & Parking Plan (marshal brief) - parking zones, flow and marshalling instructions.
• Wet‑Weather Contingency Plan + Comms Scripts - what to do and say if plans change.
• Emergency Evacuation Plan + Role Cards - printable lanyard cards for wardens and leads.
• Accessibility & Inclusion Checklist - mobility, sensory and communication considerations.
• Equipment Hire Tracker - keep tabs on hire bookings and returns.
• Lost Property & Child Reunification Card - quick‑reference procedure.
• Incident & Near‑Miss Report Form - capture incidents for follow‑up and insurance.
• Post‑Event Debrief Agenda & Notes - structure your lessons‑learned meeting.

Sponsorship & comms

• Sponsor Social Media Toolkit (tiles + captions) - ready‑to‑post thank‑you assets.