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Fete in a Box | 12+ months to go

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8 Months to Go

8 January 2023

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8 Months to Go – Countdown!

If you haven’t already joined our closed Facebook ‘Fete Convenors’ Group, it’s an amazing place where everyone ‘gets it’. You are most welcome to join us there 🙂

On this page you will find:

  • Checklists for:
    • Convenor
    • Logistics
    • Stalls
    • Marketing
    • Sponsorship
    • Treasurer
    • Entertainment
    • Raffle

What is ‘Fete in a Box’?

Our ‘Fete in a Box’ Countdown is the predecessor to our book: The Practical Fete Handbook for Fundraising Event Organisers! The book contains all of the information in this article and so much more – consolidated in an easy-to-read format, including the bonus: 99 Fete Stall Ideas! You can buy the book in printed form or as an eBook here.

 

8 Months to Go! It’s time for:

Convenor

  • Organise/ release schedule of meetings
  • Fill unfilled committee places
  • Get your budget approved
  • Think about appointing a ‘Thank You Seargent’ to keep track and celebrate all of the amazing work that is going on behind the scenes.

☐ Logistics

  • Book emergency services

Stalls

  • Start to allocate stalls
    • Contact previous convenors
       
    • Contact class coordinators
  • Continue sorting out outside stall holders – download our Market Stall Application Form
  • Contact fire service and police to see if you can organise a visit on fete day.

Marketing

  • Do you have a graphic designer in your team? Or somebody with Canva skills? If not, try to hunt one down to volunteer their time for you! These resources, including a brief for a graphic designer, will help you.

Sponsorship

☐ Treasurer

  • Work with convenor to get budget approval
  • Pay any deposits required for performers
  • Download our Treasurer Resources

☐ Entertainment

  • Are all your rides booked? Really? If not, get on it, I mean it!!
  • Book any outside performers

Raffle

  • Raffles – I reckon it’s ok to start at 6 months for most raffles but if more ambitious you’ll need more time.

To access all of the great stuff, make sure you're a member of the Fundraising Whisperer's Toolbox - it's free and has 100s of tools, tips and templates so you don't have to reinvent the wheel.

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