Fete Day 🎉

Fete Day – Countdown!

On this page you will find:

• Checklists for:
  • Convenor
  • Logistics
  • Stalls
  • Treasurer
  • End of the Fete

What is ‘Fete in a Box’?

Our ‘Fete in a Box’ Countdown is the predecessor to our book: The Practical Fete Handbook for Fundraising Event Organisers! The book contains all of the information in this article and so much more – consolidated in an easy-to-read format, including the bonus: 99 Fete Stall Ideas! You can buy the book in printed form or as an eBook here.

Fete Day! It’s time for:

☐ Convenor

• Try to get there early to make sure bread delivered etc and also for final check
• Hand out all Coordinator ID Badges
• Food Vouchers to volunteers?
• Check each stall throughout the day and make sure all is running smoothly. Trouble-shoot as necessary.
• Make sure MC has a copy of the Running Sheet and also list of sponsors you want mentioned.
• Little things that always come in handy:
  • Sticky tape
  • Scissors
  • Zip Ties
  • Marker pens
  • Pins
  • String
• Ask all convenors to clean up their areas and stack tables chairs etc in centre of the oval. Pack Up crew collect.
• Reward volunteers with BBQ’d leftover meat and drinks.
• Make sure all security and gates locked at end of the day.
• Ensure the treasurer available with the cheque book for those that require payment on the day. Keep invoices.

☐ Logistics

• All vehicles must be off the oval, one hour before commencement!!
• Advise the electrician as to where power is required.
• Make sure all areas in the school are locked and toilets are open.
• 2 sets of master keys should be available. One left with a food store (BBQ?)
• Distribute walkie talkies to necessary people. Check spare batteries charged.
• All participants (rides, entertainers, St Johns etc) should be greeted as they arrive and instructed where to set up.
•  

☐ Stalls

• Stall Co-ordinators should arrive 3-4 hours before commencement.
• Cover all trestle tables
• Start the BBQ early, and get the smell out there to the local community!
• Stalls should not start selling until the fete is officially opened by the Principal.

☐ Treasurer

• The float may go to 2nd hand store early but other stalls to receive floats one hour prior to opening

☐ End of Fete

• Ask all convenors to clean up their areas and stack tables chairs etc in centre of oval. Pack Up crew collect.
• Reward volunteers with BBQ’d leftover meat and drinks
• Make sure all security and gates locked at end of day.
• Ensure the treasurer available with the cheque book for those that require payment on the day. Keep invoices.

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